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ׁׁr׈Ec)j!>׉Em1
February, 2023
Volume 7, Issue 1
WORKSHOPS END: CARICAD recently concluded two
workshops — its 2023 intake for its Leading Change Workshop and the second Team
Coaching and Mentoring for Results Workshop for the Senior Management Team of
the Tax Administration Jamaica (featured in photo).
- Pages 9-12
O
rganisations that plan to be
successful on a sustainable and
sustained basis need to be Resilient.
That is so because the world changes;
crises happen. Adaptation, innovation,
flexibility and the capacity to thrive
after crises are essential for long-term
success.
- Pages 18-19
Resilience is by definition a demanding
and holistic concept. It is not
something that can be taken up and
put back down. It is a mindset because
there will always be the need for
personal and organisational Resilience.
This virtual Flash Card is intended to
give leaders/managers or soon-to-be
leaders/managers a tool for enduring
reflection and guidance. We have
presented it in a way that you will find
relevant and useful but above all,
succinct.
 Read the full article
by CARICAD’s
Supplementary
Associate Franklyn
Michael on Pages 3-8
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THE NEED FOR RESILIENCE
S
ince 1950 the Caribbean region has
been hit on average by seven
disasters per year that killed hundreds of
thousands of people and affected millions
more. Annual damage in the Caribbean
accounts for 40% of global damage.
Caribbean small states have suffered
more damage at greater frequency than
both other smaller and larger states.
Climate Change is expected to exacerbate
these effects. — Dr. Asha Cambon, Public
Policy Expert
designated. However, the vast majority of
ublic sector leaders/managers do not
receive the appropriate training for leading
and managing in such an environment.
They are forced to rely on their own
initiative and experience in confronting
those realities.
CARICAD is convinced that our efforts at
leadership development must include a
greater focus on leading and managing in
Devon Rowe,
According to IMF research, of the 511 disasters
worldwide to hit small states since 1950, around two
-thirds (324) have been in the Caribbean
The Caribbean is up to seven times more likely to
experience a natural disaster than larger states, and
when one occurs, incur as much as six times more
damage.
Climate change will only intensify these events.
Vulnerability of the Caribbean is multi-dimensional
and includes economic, social and environmental
factors. — SOURCE: UN Barbados Office
In 2017 as many as 10 Caribbean
countries were affected by major
hurricanes. In 2021 and 2022
while CARICAD member states
were dealing with that reality
they were also faced with the
pernicious and protracted
COVID-19 pandemic, the volcanic
eruption in St. Vincent and the
Grenadines, rainstorms and floods
and the economic fallout of both
the pandemic and the war in
Ukraine.
Executive Director
CARICAD
ses. However, the focus must go beyond
the challenge of dealing with the myriad
natural hazards that threaten the
Caribbean. An approach should be taken
where emphasis is placed on creating a mindset of
readiness for crises of all kinds, resilience in dealing
with the consequences and the leadership capacity to
transform organisations after such events.
CARICAD intends to deliver an online capacity
building programme to promote greater readiness for
preparing for and managing crises to promote
organisational and national Resilience. Resilience is
required at individual, team, organisational and
national levels to promote Regional Resilience.
CARICAD embraces the concept of Resilience as:
The ability to resist, absorb,
accommodate to and recover from
the effects of hazards, emergencies
and crises in a timely, effective,
efficient and sustainable manner
with the preservation and
restoration of essential structures,
systems, functions and services to
create capacity for transformation
and future adaptation to new
realities. (CARICAD, 2023)
The Caribbean will face a new
Felt-earthquakes have become
commonplace. There is
speculation of a recession looming
in 2023 and if not, many countries will face fiscal
challenges that could become crises. Additionally, the
Caribbean Region will face a new hurricane season
starting in June 2023. It is fair to say that dealing
with emergencies, disasters and crises is a major
part of the responsibilities of public sector
supervisors, managers and leaders in whatever way
such occurrences are defined, described or
hurricane season starting in June
which will test its ability to resist,
absorb, accommodate to
and recover from the effects of
hazards, emergencies and crises.
(Photo by Franklyn Michael)
There is a need for a sustained
capacity building effort in Leading
in Crises. CARICAD is well placed to
initiate such an effort because
CARICAD has delivered one of the
most sustained programmes in
Leadership Development; viz the Caribbean
Leadership Development Programme (CLDP) and
prior to that CARICAD was a key strategic partner for
a ground-breaking leadership project sponsored by
the then Canadian International Development
Agency (CIDA). We hope that we can “entice” our
strategic partners to join us in this initiative starting
in 2023.
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A CUSTOMISED, VIRTUAL FLASH CARD FOR MANAGERS
By Franklyn Michael – Supplementary Associate CARICAD
O
rganisations that plan to be successful on a
sustainable and sustained basis need to be
Resilient. That is so because the world changes;
crises happen. Adaptation, innovation, flexibility and
the capacity to thrive after crises are essential for
long-term success.
Resilience is by definition a demanding and holistic
concept. It is not something that can be taken up
and put back down. It is a mindset because there
will always be the need for personal and
organisational Resilience.
This virtual Flash Card is intended to give leaders/
managers or soon-to-be leaders/managers a tool for
enduring reflection and guidance. We have
presented it in a way that you will find relevant and
useful but above all, succinct.
CARICAD regards Resilience as:
The ability to resist, absorb, accommodate to
and recover from the effects of hazards,
emergencies and crises in a timely, effective,
efficient and sustainable manner with the
preservation and restoration of essential
structures, systems, functions and services to
create capacity for transformation and future
adaptation to new realities.
Organisations that remain successful need leaders
that are results-driven and effective under all
conditions and unfolding circumstances. It follows
therefore that resilient leadership is a critical
ingredient in overall organisational success.
The global environment today is often described as
VUCA; meaning it is Volatile, Uncertain,
Complex and Ambiguous. There is now a school of
thought that in addition to VUCA, we have to think
of Permacrisis — the world is now seen as being in a
state of constant (near permanent) crisis.
The background described above is the reason why
CARICAD has decided to provide this Flash Card on
Resilient Leadership for our leaders/managers. We
present it in this form because we know that
information on Resilient Leadership is vital but most
of our leaders/managers cannot devote a lot of time
to reading and research on that or any topic. There
are simply too many demands on their time. They
would also like to have a quick reference of key
points. We provide that here.
The International Institute for
Management Development describes
Resilient Leaders as having the
ability to sustain their energy level
under pressure, to cope with
disruptive changes and adapt. They
also overcome major difficulties
without engaging in dysfunctional behaviour or
harming others. Resilience is a crucial characteristic
of high performing leaders. Leaders must cultivate it
in themselves in order to advance and thrive.
The Resilience Practitioner Handbook describes
resilient professionals as having:
Strong communication skills and emotional
intelligence, especially in relation to empathy.
Practitioners need to be open to listening and
understanding the operating environment and
demands in which they are consulting and be
responsive to people’s concerns and needs.
They need to be persuasive and able to
challenge others – providing confronting
feedback while maintaining respect and trust.
This requires acting with integrity. A high
level of self-awareness as well as an
understanding of the impact of their personal
style on others underlies these qualities.
CARICAD has a framework for managing in crises
based on the matrix shown below.
 Continues on next page
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A CUSTOMISED, VIRTUAL FLASH CARD FOR MANAGERS
 Continued from previous page
We have adapted the matrix to fit with the concept of Resilient Leadership. We are of the view that it
provides a virtual framework for a mind map that all leaders/managers should find helpful.
FOR CRISIS
TIMES
PREPARE
(BEFORE)
PERFORM
(DURING)
TRANSFORM
(AFTER )
CRISIS TIMES
GENERALISED, BROAD LEADERSHIP PRIORITIES
NORMAL TIMES
 Life preservation
 Risk and injury reduction
 Business Continuity
 Adaptation
 Flexibility
 Innovation
 Creativity
 Change Management
 Results
 Impacts
 Sustainability
 Outputs
 Governance/Legislation
 Standards
 Scanning & Planning & Budgeting
 Human Resources Management & Development
 Technology
 Capacity
 Compliance
 Accountability/Transparency
 Effectiveness
 Efficiency
LEADERS KNOW:
 Who they are — BE — (such as beliefs and character)
 What they KNOW (such as job, tasks, systems, processes and human nature)
 What they DO (such as planning, implementing, motivating, and providing direction and control)
 What they HAVE access to: (others’ skills, resources, equipment, supplies, finance)
 Continues on next page
MATRIX FOR BOTH NORMAL AND CRISIS TIMES
BE (ARE)
KNOW
DO
HAVE
DO NOT
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 Continued from previous page
A CUSTOMISED, VIRTUAL FLASH CARD FOR MANAGERS
RESILIENT LEADERS ARE (OR BECOME) — (BE)
 Professional in all aspects of work
 Examples of excellence at work and as people
 Competent — in many aspects of Leadership and Management in general but also in their
particular job
 Organised and systematic in their work
 Accountable
 Courageous and confident
 Politically sensitive and aware
 Committed to the organisation and its Mission
 Values-based — in which they are driven by a belief system based on integrity, equity and justice
 Purposeful — not capricious
 Optimistic — can focus on the positive or “up-side” in most situations while remaining objective in
their assessment of situations
 Transformational — they do not only improve their organisations but motivate their team members
to become better people
 Authentic — show the best of themselves but are true to themselves
 Emotionally Intelligent and Emotionally Competent
 Consistent — team members do not have to interpret their moods and are predictable in styles of
leadership and interaction
 Committed to their own wellness and that of their team
 Humble — accept and embrace their own vulnerabilities and weaknesses
 Results-driven — always with a sense of priority and urgency combined
 Well informed — about the world, our region, their country, their organisations
 Good mentors — formally and informally
 Willing to sweat or get dirty, if that will help but do not “sweat the small stuff”
 Self-secure but not arrogant or narcissistic
RESILIENT LEADERS KNOW (OR GET TO KNOW)
 The mandate and purpose of the organisation
 Know how to lead and manage
 How to deal with conflicts
 The responsibilities of each team member
 Threats, hazards, risks — especially the likely effects on the organisation and its people
 The facts — they do not rely on supposition or speculation
 How to build team competencies
 How to contact team members even in crisis
 Continues on next page
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A CUSTOMISED, VIRTUAL FLASH CARD FOR MANAGERS
 Continued from previous page
situations
 How to keep technology current
 How to maintain reliable ICT systems, equipment, devices and software
 The best fits for key tasks in the organisation at all times, including crisis times
 Crisis communication methods and techniques
 The risks of Social Media as communication tool
 How to communicate at all levels and under varying circumstances
 Know themselves — strengths, weaknesses and vulnerabilities
 How to stay well, especially during crises — physically, psychologically and emotionally
 How to function as informal coaches and trainers
 Where their comfort zone lies and what is genuinely beyond their competence
 How to celebrate incremental team successes and pivotal successes
 How to create and maintain a culture of performance and accountability
 Why it is important to rely on influence and not authority
 The best ways of showing appreciation to different team members
 Relevant laws, regulations and rules and recent changes
RESILIENT LEADERS DO — ALWAYS
 Prepare their minds for hazards and risks
 Adapt to changes in the work environment or the mission of the organisation
 Achieve Goals and Objectives that generate desired results
 Set, oversee and maintain the requisite standards of work
 Prepare and keep these matters current — policies, procedures, practices, staff records
 Listen actively — communicate — not just talk
 Show respect for all persons
 Show empathy and provide professional support
 Respect confidences (if shared by team members)
 Make adaptations for differently-abled staff
 Watch that body language aligns with messages being sent
 Modulate voice to ensure appropriate tone
 Collaborate and cooperate in a structured way with strategic partners
 Share only hazard and risk information with the team
 Provide psychological support
 LEAD their teams
 Pull and not push
 Manage procedures, systems, processes, activities, events
 Continues on next page
׉	 7cassandra://8y310da-7nZeCOwM40ou_CVin1F7k9glGPvsa1Xl1o4&` c)j!>׉E7
A CUSTOMISED, VIRTUAL FLASH CARD FOR MANAGERS
 Continued from previous page
 Monitor all work systematically
 Change methods of work to adapt to unfolding circumstances
 Learn lessons from all major hazard events, emergencies or crises
 Plan and manage all meetings well
 Submit reports on schedule
 Reset Vision and Goals after carefully reviewing any crises
 Lead efforts to create an organisational culture that is resilient
 Praise in public but reprimand only in private (when necessary)
 Empower and motivate the team
 Speak truth to power (as tactfully as is required)
 Enable and promote team development
 Internalise new skills
RESILIENT LEADERS HAVE (OR GET)
 Both vision and a Vision for their organisations
 Courage, tact and patience
 A roadmap of how to achieve priorities
 A personal strategy for politics (internal office & external)
 Strategies that are flexible and adaptable
 Reliable ICT systems
 Back-up versions of critical information and data of all kinds
 Personal stress management plans that they use consistently
 Accountability systems for all levels of work
 Personal protective equipment (PPE) suitable for all team members when needed
 Functional strategic partnerships — formalised as may be required
 Flexible and adaptable working arrangements and staffing structures
 Keep the following plans current in their organisations
 Strategic Plans
 Operational Plans
 Communications & Outreach Plans
 Contingency Plans – all hazards
 Evacuation
 Business Continuity – major scenarios
 Exercises, drills and practices
 A strategy for politics
 A strategy to “normalise” both work and life after a crisis
 Continues on next page
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 Continued from previous page
A CUSTOMISED, VIRTUAL FLASH CARD FOR MANAGERS
RESILIENT LEADERS DO NOT
 Try to be a s/hero at the expense of team members
 Monopolise access to critical information
 “Hog” any acclaim due to the team
 Advance themselves based on sacrifices made by the entire team
 Use threat of sanctions to gain team compliance
 Become a source of work-related stress or conflict for the team
 Stay frozen in time with their ideas
 Pander to politicians
 Act as though no one else has answers or ideas — micromanage
 Act in a fickle or irresolute manner
 Become “bulls in china shops”
 Regard team members as subservient, subordinate “human resources”
 Slot people into roles they do not fit and leave them there
 Judge their staff as human beings under the guise of performance
assessments
 Use humour that insults or hurts team members
 Hide their own mistakes by blaming other team members
 Use sharp and insensitive criticism as “a tool of staff development”
 Confuse authority and influence
 Assume that their own knowledge and skills are interchangeable assets in
every situation especially in crises
 Create an “emotional gulf” with other team members
 Physically isolate themselves from team members
 Play favourites and create camps or cliques
 Work with a permanently closed office door
 Allow themselves to “burn out”
 Neglect family or other personal relationships
 Obstruct developmental opportunities for team members because they critical
to current team success
 Develop the habit of closed door gossip about their team with members of the
team
CONCLUDING THOUGHT
Leadership's main function is to produce movement and constructive or adaptive
change such as establishing direction through visioning, aligning people, motivating,
and inspiring them; while defending the team and piloting them through crises.
Resilience requires commitment and sustained actions at the level of individuals and
organisations. It cannot be approached as a “flavour of the month” or intellectual fad.
REFLECT ON
THIS
SCENARIO
Written by Frankie
Michael
You are the PS in the
Ministry of Health.
There is a District
Clinic that can be cut
off if an unreliable
bridge collapses
during torrential rain;
it has happened in
the past. The three
nurses working there
all live outside the
district. It is
Thursday afternoon,
there is a strong
probability that a
Hurricane Warning
will be declared over
the weekend.
FOCUS QUESTIONS
TO HELP YOU
REFLECT
1. What instructions
do you think the
Director of Health
Services should give
to that clinic;
considering the
unfolding situation?
2. When should the
instructions be given?
3. What would be the
three major agenda
items for your senior
staff meeting on
Friday morning?
4. What advice would
you give to the
Minister of Health
who is also the
Parliamentary
Representative for
the Constituency the
clinic is in?
5. Who should inform
the public and what
should that person
say?
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Staff of ZJB Radio Montserrat. (Photo supplied by ZJB Radio)
CARICAD ASSISTS ZJB
RADIO MONTSERRAT
By Franklyn Michael,
Supplementary Associate,
CARICAD
T
he Government of
Montserrat has funded and
managed the operations of ZJB
— Radio Montserrat, since
1957. ZJB Radio broadcasts on
two frequencies in the FM Band
— 95.5 and 88.3. It is the only
Montserrat-based radio station
in existence today. Montserrat
was home to the famous Radio
Antilles until the station faded
into history because of major
changes in global geopolitical
circumstances and
advancements in radio
technology.
Photos courtesy of Philip Brade, Government Information Unit (GIU) Montserrat.
ZJB Radio has had several locations during the last
65 years. The station moved to its current location
on a picturesque promontory at Davy Hill in March
2019. The facility is modern and very wellappointed.
ZJB
Radio has been at the heart of Montserrat’s
social and cultural development. It functioned as an
essential service during the first five years (most
dangerous time) of the volcanic eruption, from 1995
to 2000. It is an indispensable source of information
in any emergency or crisis. It is also the “audio
archive” of Montserrat. The station provides a
surprisingly wide variety of information, education,
religious, political, sports and entertainment
programmes. There are about 70 regular
programmes in 10 categories. The stated Mission of
ZJB Radio is: To provide a trusted and indispensable
source of information, actively engaging our
listeners through high quality community radio
programming that is educational, entertaining and
service-oriented. Its Tagline is “ZJB Radio the Spirit
of Montserrat.”
The resident population of Montserrat is less than
5,500 people but the station is popular with the
Montserrat diaspora worldwide. Its listenership is
therefore numerically significant. It now has global
reach because its programmes are made available
 Continues on next page
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CARICAD ASSISTS ZJB RADIO MONTSERRAT
 Continued from previous page
on the Internet though a website and social media
pages.
Radio Montserrat had become a high-quality
broadcast entity prior to the eruptive volcanic events
that began in 1995. One indicator of that fact is that
several of its broadcasters moved on and gained
places over the years at the then BBC Caribbean
Service. It is also worthy of note that a former
Station Manager, Ms. Rose Willock was inducted into
the Caribbean Broadcasting Union’s Hall of Fame in
2015.
However, the general and widely held opinion is that
today the station does not maintain the same quality
of broadcasting throughout the day and night that
most listeners would wish to hear. The concerns
regarding the standard of broadcasting resulted in
the Government of Montserrat seeking technical
assistance from CARICAD to deliver a short but
intensive Capacity Building initiative for the staff of
Radio Montserrat. CARICAD agreed to mount a
technical assistance mission to Montserrat. The
mission was understood to be the first effort of what
is hoped can be a series of interventions by
CARICAD.
It was accepted that the mission to Montserrat,
employing face-to-face engagement, was essential
as a foundation for any future technical assistance.
The intervention sessions for the mission were
facilitated solely by CARICAD’s Supplementary
Associate Franklyn Michael. The mission extended
from October 31st until November 5th, 2022.
The priority intention was to:
Stimulate a commitment to a higher standard
of professionalism for on-air staff by sharing
suggestions and practical ideas for excellence
in broadcasting.
That was particularly important because the station
has a global reach (online/Internet, social media)
that exceeds its “Community Radio” philosophy and
 Continues on next page
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CARICAD ASSISTS ZJB RADIO MONTSERRAT
 Continued from previous page
designation.
It was decided that the strategies for delivering the
major elements of the intervention would be
underpinned by the following:
 Direct consultation with key officials,
management and staff
 Promoting dialogue and participation in all
activities
 Encouraging active involvement by all during
training sessions
 Using informal coaching and mentoring
techniques
 Adhering to principles of adult learning for
training
There was also facilitation of an open exchange of
divergent views between the younger, less trained
staff and the older and better trained on-air staff. The
discussion focused on:
 Target audiences
 Programme purpose
 Programme structures
 Programme content
 Music choices
 Microphone technique
 On-air standards
 Professionalism
Participants became so animated and so involved that
additional time had to be added to each session
because of the number and depth of the questions
they posed and the level of discussion.
Additionally, during the mission some of the most
senior on-air personalities made several references to
the training session that was being conducted and
their delight in participating in it during their
programmes. The Station Manager made the point
that he was amazed at the consistent level of
engagement, involvement and impact that had
occurred during the entire week.
GRAPHICAL SUMMARY OF THE EVALUATIONS
OF THE TRAINING SESSIONS
Overall Ratings
CARICAD regards this initiative as the first effort in a
new developmental journey for the staff of Radio
Montserrat. It is not only logical but highly desirable
that a sustained programme of similar interventions
should continue beyond 2022. CARICAD is well
placed with its core staff and associates to provide
the external expertise that Radio Montserrat could
benefit from in future.
All members of staff — managerial, administrative,
on-air and technical — were exposed to the training
 Continues on next page
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 Continued from previous page
CARICAD ASSISTS ZJB RADIO MONTSERRAT
initiative. All sessions were designed to ensure high
levels of participant engagement.
The techniques used included warm-up exercises,
focus questions, direct dialogue, and video and
music presentations. Every effort was made to
ensure a sense of participation and inclusion by
addressing the spectrum of issues that are likely to
TOPIC
PROFESSIONALISM
IN BROADCASTING
be an area of interest to staff.
It should be noted that Daphne Cassell, Permanent
Secretary, Office of the Premier played a leading
role firstly from seeking CARICAD’s assistance all
the way through to the management of this training
activity.
A synopsis of the training delivered is shown below.
AREAS OF FOCUS
 Excellence in Broadcasting
 ZJB Radio to the World – Community Radio with Global Reach – context
 ZJB’s role, function and priorities
 Ethics of Broadcasting
 Community Radio with global reach – implications
 Prepare, Perform, and Transform – tips and techniques for maintaining
high quality production and on-air presentations.
TEAMWORK
 Important concepts for teams
 Benefits of a team approach to work
 How effective teams work
 Practical ideas for improving teamwork at ZJB radio
 The differences between groups and teams
 The benefits of a team approach to work
 How High-Performance Teams work
 Describe and discuss important team processes: Communication; for
Teams; Team Climate & Culture; Conflict; Team Performance,
including:
 Techniques for Active Listening
 Principles of effective oral and written communication
 Team concepts and team dynamics
 Principles of Emotional Competence
 Dealing with difficult people
 Conflict Resolution
 Provide opportunities for application of the principles discussed to
real world challenges
SUPERVISION AND
THE SUPERVISOR
 Roles and functions of the supervisor
 CARICAD’s framework for effective supervision
 The concept and purpose of supervision and the role of the supervisor
 The new supervisor
 Becoming an effective supervisor
 Skills and techniques of an effective supervisor
 Practical tips for improving supervision
׉	 7cassandra://eoRUPysqE1uQX5v-NwsTq75N72hx8KotCx7JHbzYTis*` c)j!>׉E13
BE AN EXAMPLE OF EXCELLENCE
T
he headline has caught your attention. Now
that we have your attention we want you to do
BY FRANKLYN MICHAEL SUPPLEMENTARY ASSOCIATE, CARICAD
BENEFITS OF SELF ASSESSMENT
a very personal self-assessment exercise. We are
suggesting that as a leader you do a S.W.O.C.
Analysis of yourself. We would like if you are a
leader/manager in the public service (our primary
target) to realistically assess your Strengths,
Weaknesses, Opportunities and Challenges (SWOC)
in your capacity as a leader.
A SWOC Analysis is an evolution of SWAT Analysis
in which the word THREATS is replaced by the word
CHALLENGES. In practical terms, Challenges
are more relevant to most public entities than
Threats. We think that SWOC is more applicable to
the public sector. In the private sector, businesses
can disappear because of Threats. It is seldom the
same in the public sector. Therefore, the continued
use of SWAT is understandable in the private sector
especially because the technique originated in that
sector more than 60 years ago.
In the event that this is the first time you will do a
Self-SWOC we humbly suggest that you consider
making a commitment to doing such an analysis at
least once per year for as long as you hold a
leadership position. Focus on you and not on your
colleagues or members of your family. Additionally,
you might choose to do the analysis whenever big
changes take place in your professional and
personal life. It is an excellent basis for personal
decision-making.
When you get to the stage of being comfortable
with your self-assessments, consider inviting your
direct reports and colleagues to give you face-toface
feedback about you, using the SWOC
framework also. I did that as a young leader. You
can take my word. It is only scary the first time.
When you take their feedback to heart and act on it
(as I did) it will get easier with each succeeding
year and you will become a leader of enormous
influence among them.
There are many evidence-based benefits of leaders
doing self-assessments. The benefits include:
 Providing a rational and practical basis for self
-development plans
 Driving improvements in a leader’s own
performance
 Creating more productive teams
 Enabling more harmonious interpersonal
relations at work and at home
 Causing higher levels of goal achievement —
personal and organisational
 Leaders becoming empathetic in assessing
others
 Leaders having greater credibility for
assessing others
 Leaders demonstrating their belief in staff
assessments
THE TECHNIQUE FOR A SELF-ASSESSMENT
(SWOC)
Your first step is to set a date, time and location for
the analysis. Decide that you will do it when you can
be sure that you will not be interrupted for about an
hour or so... The next step is just to go on and do
it. We would like to offer you some possible ground
rules:
1. Be honest to yourself about yourself. It is
easy for any of us to massage our egos by
making ourselves out to be better than we
are with certain skills and attributes. Should
you do that you might feel good but it will be
of little value for self-development
2. Do not confuse your accomplishments with
your intentions. When you assess yourself
make sure you focus on what you actually
accomplished and not what you intended to
accomplish. It means you should focus on
achievements in the organisation that you led
the team with rather than on the plans you
made with or without them
 Continues on next page
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BE AN EXAMPLE OF EXCELLENCE
 Continued from previous page
3. Ask yourself questions that require description
or explanation, not a YES or NO answer. Think
deeply before you decide on your answers. Try
to be precise and concise and do not
prevaricate
4. Keep the focus on your BSACK, that is, your
behaviour, skills, attitude, commitment, and
knowledge. Zoom in on your attitudes and
behaviour especially to and among those with
whom you work, particularly those whom you
supervise
5. Write down your findings and conclusions
(type them up neatly and save them
afterwards). Use few words but be clear and
complete
6. Save the document where you can find it at
will. Number all you entries with unique
numbers such as S 1, O 2, W 3, and C 4
7. Share your findings only with those whom you
trust, both professionally and personally
8. Be systematic but allow yourself to switch
among the Strengths, Weaknesses,
Opportunities and Challenges. That is, you can
use an iterative and not a sequential, linear
approach
9. Use a quiet place with few distractions. Try to
complete your SWOC in a single sitting
10.When you are doing the Self-SWOC Analysis
do not lie in bed or lounge at the beach. The
ambiance and tranquility of a public park
might be helpful to your equanimity but do not
turn the exercise itself into a picnic. Have the
picnic afterwards wherever you choose in the
end
11.Review your summary notes in the matrix
once or twice when you are finished but try to
have a definitive version within a week of your
sit-down session
12.Create an electronic folder (with back up) to
save future self-assessments for comparative
analysis. Make sure you complete a summary
statement for each of the elements of the
analysis. Consider the matrix below as your
MATRIX FOR PERSONAL SWOC ANALYSIS
DAY:
DATE:
LOCATION:
TIME:
TIME TAKEN TO COMPLETE ASSESSMENT:
STRENGTHS WEAKNESSES OPPORTUNITIES
S 1.
S 2.
W 1.
W 2
O 1.
O 2
SYNOPSIS BY EACH SUBJECT AREA (SWOC)
CHALLENGES
C 1.
C 2.
framework for your notes
THE FRAMEWORK FOR SELF-ASSESSMENT
You might ask yourself why go to all this trouble of
Self-Assessment? I know myself well, you might say.
Our question to you is: Do you really know yourself?
Throughout my career I made adjustments to my
own Leadership and Communication styles and my
behaviour because of feedback from others. Their
feedback proved to me at various points that I did
not know me as well as I thought I did. At least I
didn’t know how I was perceived. I am convinced
that I became a better leader because of that. It is
worth the effort for you to take self-assessment
seriously and act on it.
We suggest that you start with your Strengths. That
will put you in a good mood. Remember your
Strengths are those FACTS about you that help to
bring greater meaning and benefit to your own life
and the lives of others in your orbit. Remember that
academic certification and competence in a particular
job are not the same. Strengths are within your
power to develop, manage and control.
Weaknesses are those traits and behaviour patterns
that make you less productive, efficient, effective,
less desirable, less sociable, and less amiable — in
short, what might make you a poor performer or
cause people to give you a wide berth especially at
the end of the work day. Most Weaknesses exist
within your power to diminish, eliminate, manage
and control.
 Continues on next page
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BE AN EXAMPLE OF EXCELLENCE
 Continued from previous page
Opportunities are those realities that conversely
would make you more productive, efficient,
effective, desirable, sociable, amiable – someone
who would be thought of as highly, respected and as
such be sought out in after-work and in social
settings.
The Challenges are those issues that at first appear
to be obstacles. Clearing obstacles is not only part of
a successful life at work but success in life.
Challenges are often created by shortages, absence
of resources or the attitudes and actions of other
people over which we have no direct control.
Remember that Challenges like Opportunities are
not of your own making and are outside your direct
control.
We have set the context and given you the method,
now let us give you some suggested key questions
for the process.
SUGGESTED QUESTIONS FOR YOUR
STRENGTHS
1. What makes me special in my workplace –
BSACK?
2. What makes me special to my community -
BSACK?
3. What talents or skills I seem to have been
born with that set me apart from others?
4. What behaviours, habits or patterns I have
that make others want to follow me as leader?
5. What makes me a good team player at work?
SUGGESTED QUESTIONS FOR YOUR
WEAKNESSES
 What in the context of my work
responsibilities do I do poorly — i.e. Skills,
Habits, Behaviour?
 What are the qualification gaps I have for my
current job?
 What skills gaps do I have for my current job?
 In what ways could my attitude and habits be
holding me back at work?
 In what ways is my attitude holding me back
in life?
SUGGESTED QUESTIONS FOR YOUR
OPPORTUNITIES
 What professional opportunities could open up
for me in the next year?
 What can I do to make myself more respected
and admired at work?
 What can I do to make myself more respected
and admired in my community?
 How can I align myself better with
opportunities for self-development that could
arise away from work?
 What emerging trends can I positively align
myself with professionally?
SUGGESTED QUESTIONS FOR YOUR
CHALLENGES
 What are my biggest challenges or obstacles
to reaching my goals at work?
 What are my biggest challenges or obstacles
to reaching my goals in life?
 What can I do of my own accord to minimise
the potential negative effects of the major
challenges at work?
 What can I do of my own accord to minimise
the potential negative effects of the major
challenges in my life?
 How can I make myself more aware of
possible emerging challenges?
It is import to remember that these are only
questions to guide you, not to restrict you. It is your
SWOC. We suggest that you use questions that will
work best for you but try to be consistent over time.
When you use markedly different questions then the
next time you do the analysis it will be difficult to
appreciate changes especially any improvements
you might have made.
You must bear in mind that even with the suggested
questions you might struggle to get more than two
 Continues on next page
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BE AN EXAMPLE OF EXCELLENCE
 Continued from previous page
or three points in answer to each question. That is
fine. It is the weight of the answers and not the
number that is the most helpful.
APPLICATION OF THE ANALYSIS
A Self-SWOC can be very valuable if you are truly
honest with yourself and hold yourself accountable
for making positive changes in a targeted timeframe
afterwards. In that regard you should commit
to monitoring your progress. You might be the only
one who can do that since you are the only one that
might know your “change goals”. Think about the
following:
 Using Strengths to take advantage of
emerging Opportunities
 Making a determined effort to overcome
Challenges with your Strengths
 Taking advantage of a major Opportunity to
minimise a Weakness
 Working to minimise the effects of minor
Weaknesses and Challenges to prevent them
becoming major ones
SUGGESTED FOLLOW-UP ACTIONS
1. Commit to creating YOUR self-improvement plan
within a month after the analysis
2. Decide on a small number of specific areas that
you will work on to improve in a reasonable time
frame like a year. Consider three areas in the world
of work and three in your personal life. That is
because people who are unhappy in life are seldom
sustainably productive at work and people who are
unhappy at work are seldom genuinely happy away
from work. Use milestones or incremental targets
with dates. Keep a copy of the plan readily available
for your regular inspection like in your briefcase or
work bag. Set Objectives for improvement within
you BSACK – your Behaviour, Skills, Attitude,
Commitment, Knowledge
Examples of Objectives for improvements might be:
 Read at least one new book on Leadership/
Management each month
 Lose a pound per month for weight loss
 Revise and update your Strategic Plan
(organisational) in line with the budget
 Complete and submit monthly reports the day
before the deadline
 Hold at least six staff meetings in the next
year
 Stop crossing my arms over my chest when I
am standing and speaking with anyone
 Listen without interrupting for at least two
minutes at the start of every conversation
 “Manage by walking around” at least once per
week
 Create a new, more appealing format for
reports
 Spend at least an hour each evening
socialising with my family and/or friends
 Do a total of 30 minutes of exercise each day
 Reduce my salt intake by an average of 500
milligrams per day
 Complete all staff assessments on schedule
3. Complete Self-Assessments online or in print
regularly. Keep the results in personal and very
private files if possible (physical and electronic).
Review them before your next self-assessment
4. Create the habit of daily introspection about your
life and your work. Do it even if all you can spare is
five minutes. Ideally, at the start of the workday
focus on what you plan not only to do but to
ACHIEVE during the day. This means you should be
clear on what your priorities are for each day. When
you have completed work at the end of each day
make it a habit to ask yourself:
 What did I do really well today?
 What did I accomplish today?
 What am I hoping to do better in this coming
week?
 How can I make myself a better person and
leader during the next week?
 Continues on next page
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BE AN EXAMPLE OF EXCELLENCE
 Continued from previous page
5. Reaffirm your personal Values and
place the statement or list of Values on
your office wall where you can read it
easily. Alternatively, use quotations that
embody your values. One such quotation
I have used for many years is this:
Work for a cause, David, not applause
Remember to live your life to express not to impress
Don’t strive to make your presence noticed,
Just make your absence felt
- Attributed to Grace Lichtenstein
Remember personal Values are beliefs based on the
following and similar concepts:
 Honesty
 Integrity
 Loyalty
 Humility
 Empathy
 Compassion
 Tolerance
 Respect (for all)
Your Values broadly reflect what you aspire to be
when you are at your best throughout your life.
Think of your Values as those attributes or behaviour
patterns you can lose but no one can give them back
to you. Therefore put the necessary effort into
declaring to yourself what really gives your life
meaning. It is likely that there will be a spiritual
dimension to it. Our spirituality often defines and
feeds our Values. Let your Values drive your
behaviour, not just your thoughts and words.
6. Embrace failures and fears. Make them a source of
lessons for life rather than excuses for inaction. Take
the lessons learnt and do better in the future. Try
your best to keep a positive mindset despite
setbacks. Aim to be personally resilient not only in
work but in life. Always “keep it real” but accentuate
possibilities. Try to eliminate its not possible and I
can’t from your frame of reference in work and in
life. Attitude can be the final arbiter of your altitude.
7. Celebrate incremental successes as you put your
improvement plan into action. This means monitoring
is part of plan implementation. Monitor
improvements both as a leader and as a person. The
celebrations for one will help you in the other sphere.
8. Discuss your plan with someone you trust deeply.
Ideally, you should select a person who knows you
well in both your professional and personal spheres.
Make that person part of a silent group of
motivators; persons that you can confide in without
the fear that your trust will be violated
CLOSING THOUGHTS
Leaders, you are always being assessed by those you
supervise, those on the same hierarchical level and
those to whom you are accountable. They may not
share their assessments unless you invite them to do
that. Their unspoken (at least to you) assessments
affect not only how they relate to you but how they
work with and for you.
We remind you please do not think that because you
are at the apex of the organisation you no longer
need to learn or develop new skills – Learning has
no Expiry Date.
We leave you with just four short but sagacious
quotations of the hundreds of quotations on
leadership that reinforce the points we have made in
this article.
The speed of the Leader determines the pace
of the pack.
— Ralph Waldo Emerson
A boss creates fear, a leader confidence. A
boss fixes blame, a leader corrects mistakes.
A boss knows all, a leader asks questions. A
boss makes work drudgery, a leader makes it
interesting.
— Russell H. Ewing
Good Managers care little for their designation
and more for their job.
— Herman Steiner
If you think you are it, riding ahead of the
pack, look back to see if the pack is still there.
— Unknown
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By Franklyn Michael, Supplementary Associate, CARICAD
C
ARICAD responded positively to a request by
the Ministry of Tourism in Antigua and Barbuda
to provide technical support for a review of the
Ministry’s 2020/2022 Strategic Plan. CARICAD had
provided support for the development of that plan in
2019. It was agreed that the mission to Antigua and
Barbuda would follow a mission to Montserrat which
was to be undertaken by Supplementary Associate
of CARICAD, Franklyn Michael. He had facilitated the
planning process in 2019.
The mission to Antigua and Barbuda took place from
Monday, November 7th until Friday, November
11th, 2022 because there were several other
administrative activities agreed to for the mission to
Antigua and Barbuda in addition to the review of the
plan. The review of the Plan took place on Thursday,
November 10th at the Hotel Training School at
Dutchman’s Bay.
Permanent Secretary Walter Christopher agreed
that the focus would be on four broad areas:
1. Identify the specific effects of COVID-19 on
the implementation of the plan
2. Quantify the effects of the pandemic as much
as practicable
3. Identify other issues that affected
implementation of the
plan
4. Develop and agree
on a framework and
action guidelines for
revising and updating
the plan
Emphasis was placed
on a review of the
planning context for a
new strategic plan.
Permanent Secretary
Christopher led the
Ministry’s Working
Group that interacted
with Mr. Michael to
review the plan.
 Continues on
next page
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 Continued from previous page
METHODOLOGY
Mr. Michael was able to
deliver assistance as shown
below:
CONCLUSIONS OF THE WORKING GROUP
1. The Ministry of Tourism was severely hampered
by the COVID-19 crisis in its efforts to
implement its 2020-2022 Strategic Plan
2. Inadequate inter-agency collaboration hindered
efforts in some areas of work
3. A persistent, perennial problem of limited
operational funding was a major challenge for
the Ministry
4. Despite significant challenges, progress was
made in implementing major aspects of the
plan
5. The Plan proved to be an especially useful tool
for keeping the Ministry focused on priorities
6. The Ministry has a core of capable, highly
motivated staff
7. The staff of the MOT had received staunch
support from the Minister of Tourism
8. The MOT and the Authority are able to work
very closely together
 Present an analytical
framework for reviewing the
Strategic Plan Working
Group – Retain, Modify,
Remove, Introduce
 Introduce Results Based
Strategic Planning
 The Working Group
embraced the analytical
framework. During the halfday
session joint efforts
culminated in:
 A review of the Strategic
Plan for 2020 to 2022
 The Working Group agreeing to use the
CARICAD Framework to complete the review of
the Plan
FOLLOW UP
The action points shown below were agreed to by the
Working Group
1. Set a target date for the completion of the
review of the 2020/2022 Plan
2. Set the new strategic plan in a Results Based
Management (RBM) format
3. Prepare and submit a report on the journey of
implementation the Strategic Plan
4. Reconfirm a Working Group for developing the
new plan
5. Set a target date for completion of the new
plan
6. Determine whether CARICAD’s assistance
would be useful in preparing the new strategic
plan
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9ׁHmailto:caricad@caricad.netׁׁЈ׉Eh20
CARICAD VISITS
ZJB RADIO
MONTSERRAT:
Our roving photographer
Frankie Michael captured a few
images of the ZJB radio station,
during his recent visit as part of
CARICAD’s technical assistance
mission to Montserrat.
THE TEAM
Previous editions can be viewed at:
The CARICAD Horizon is a regular publication of the
Caribbean Centre for Development Administration
(CARICAD). The Horizon has superseded the
“Chronicle”. The Editor-in-Chief is CARICAD’s
Executive Director, Devon Rowe. The Production Team
comprises: Franklyn Michael, Rosemund Warrington,
Dr. Lois Parkes, Trudy Waterman, Angela Eversley
and Petra Emmanuel.
Special Hurricane Edition July 2022
March 2022
December 2021
October 2021
Special Hurricane Edition June 2021
March 2021
October 2020
July-August 2020
Special Hurricane Edition June 2020
Special COVID-19 Edition May 2020
March 2020
December 2019
October 2019
Board Meeting 2019 Special Edition
April 2019
December 2018
August 2018
December 2017
July 2017
1st Floor Weymouth Corporate Centre, Roebuck Street, Bridgetown, Barbados
Tel: 246-427-8535 Email: caricad@caricad.net Website: www.caricad.net
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